Enter data on a sheet. Work in cells or the Formula bar. Format and edit data.
Select cells, columns, or rows. Work with a selection. Use charts. Sort, filter, and use PivotTable reports. Outline data.
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Use function key shortcuts. This table itemizes the most frequently used shortcuts in Excel for Mac. Many keyboards assign special functions to function keys, by default. See the Use function key shortcuts section for information about how to enable and use function keys without having to press Fn. Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts.
To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key. Change system preferences for keyboard shortcuts with the mouse. On the Apple menu, press System Preferences.
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Perform the action assigned to the default command button the button with the bold outline, often the OK button. Delete the character to the right of the insertion point, or delete the selection Note: Some smaller keyboards do not have this key. Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents.
Apply the currency format with two decimal places negative numbers appear in red with parentheses. Apply the number format with two decimal places, thousands separator, and minus sign - for negative values. Extend the selection to the last nonblank cell in the same column or row as the active cell.
Frequently used shortcuts
Alternate between hiding objects, displaying objects, and displaying placeholders for objects. Select cells in a row that don't match the value in the active cell in that row.
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You must select the row starting with the active cell. Move from left to right within the selection, or move down one cell if only one column is selected. Move from right to left within the selection, or move up one cell if only one column is selected. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences , click Edit , and then, under. After pressing Return, move selection , select the direction you want to move in. Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut.
After changing this setting, you can still perform the special features printed on a function key. Just press the FN key. If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your Apple system preferences:.
Change function key preferences with the mouse.
Keyboard shortcuts for Google Sheets
On the Keyboard tab, select the check box for Use all F1, F2, etc. The following table provides the function key shortcuts for Excel for Mac. Use a screen reader to explore and navigate Excel. Basic tasks using a screen reader with Excel.
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Shortcuts to find and replace
For more information about using filters, see the Filter Basics article. You can replace values in any cell for which you have permissions to edit except for the following:. Find and replace values in a Contact List column to easily re-assign tasks from one person to another. The found values will match the name or email address used in the Find what field.
Click the drop-down arrow in any cell in a Symbols column to see the text values associated with each symbol. For example, you can find the value Yellow and replace it with Green include the matching capitalization to change all Yellow status balls to Green.